Retention
Identifies members at risk of leaving and shows you where to step in.
FitVibe — Operating system
The software that runsyour sports institutionwithout spreadsheets
FitVibe brings members, dues, access control, classes and the member app into one system. Nothing to install: create your account and in 3 minutes you're taking payments and check-ins.
Your brand and your logo · A member app for your institution · Up and running the same day
IAFitVibe
AI Coachsmart plans and workouts
AI Marketingcampaigns that convert more
AI Retentionspots risks before members leave
Artificial intelligence
Clearer decisions. Less manual work.
FitVibe analyses what happens in your business and helps your team act sooner.
Coach
Helps create plans based on each member’s goals, level and progress.
Marketing
Suggests campaigns based on real member behaviour.
The panel
Your whole business on one screen
Live KPIs, daily income, an access heat map, AI retention and much more: your whole business in one panel.
The FitVibe
app is on your phone
A smartwatch app: Apple Watch, Garmin or Xiaomi. Access, bookings and every member’s workout, right on the wrist.
Download it for freeApp Store
Download it for freeGoogle Play
Everything in one place
Management software for sports institutions that covers the whole front desk
Stop duct-taping an Excel sheet, a payments notebook and a WhatsApp group together. Every module talks to the rest.
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Members and memberships
Sign-ups in seconds, monthly, quarterly and annual plans or day passes, automatic expiry dates and a profile with the full history.
Payments and past dues
Cash, transfer, debit, credit, MercadoPago and Stripe. Late fees, discounts, voided charges and a till that balances at close of day.
Access control
Front-desk check-in that never holds up the line: it flags expired, unpaid and suspended members. Works with turnstiles and QR from the member's phone.
Classes and bookings
Weekly schedule, capacity, waitlists and bookings that check the membership before confirming. Bulk cancellations in one click.
Member app
Your app, your brand: access QR, class booking, today's workout, payments and progress. Installs on the phone without going near the app stores.
WhatsApp on autopilot
Renewal reminders, birthdays and win-back campaigns for lapsed members. The ones who were drifting away come back on their own.
Point of sale and stock
Supplements, drinks and gift cards with stock control, and every purchase charged straight to the member's account.
Workouts and AI Coach
Workouts assigned from the dashboard, an exercise library with video and an AI coach that builds the plan and answers the member.
Reports and KPIs
Revenue, sign-ups and cancellations, retention, attendance by time slot and performance by location. Numbers to decide with, not guess with.
Multi-site
Every location with its own members, its own till and its own classes; management gets the consolidated view of the whole chain.
Multi-language and multi-currency
Interface in 6 languages, pricing in each country's currency and payments through MercadoPago or Stripe depending on the market.
Roles and permissions
Admin, management, front desk and trainers: each one sees only their own screens. Every gym's data 100% isolated.
Who it's for
One system, three ways to work
FitVibe adapts to the vocabulary and the day-to-day operation of each kind of sports facility.
Gyms and boxes
- Dues, open memberships and classes
- Access control at the front desk
- Workouts, measurements and progress
- Weights + functional on one schedule
Sports clubs
- Pool, summer camp and court bookings
- Family accounts and digital member cards
- Club dues and activities billed apart
- Several sites with a federation-wide view
Pilates studios
- Beds and reformers on a room map
- Standing time slots and credit packs
- Clients pick their own bed in the app
- Make-up classes without spreadsheets
Getting started
Up and running today, not next month
You create your account
Gym name, your unique code, done. No installs, no servers, no technician visit.
You load plans and members
Set your plans and prices, import your member list and drop in your logo and colors. Half an afternoon of work, once.
You open the front desk
Reception takes payments and check-ins, members book from their phones, and you watch the numbers from wherever you are.
Pricing
Simple. No surprises.
Monthly plans based on the size of your facility, in your country's currency: USD, EUR or your local currency, charged through Stripe or MercadoPago. No year-long contracts and no hidden per-module fees. Want to know the price? Message us on WhatsApp and we send it the same day.
- Every module included, no extras per feature
- Member app and trainer portal at no extra cost
- Updates and support included
- Volume discounts for chains and multi-site clubs
- Cancel anytime, your data is yours
Frequently asked questions
What everyone asks before starting
Do I need to install anything or buy hardware?
No. FitVibe runs in the browser, on the front-desk PC, on a tablet or on a phone. If you want access control with a turnstile or a QR reader, they integrate, but you can start with none of it.
Which countries can I use FitVibe in?
The system works anywhere in the world: you pick your currency, your timezone and the interface language out of 6 available. Self-service signup with a card is open in Argentina, and for every other country we switch it on the same day — write to us and we'll leave you running.
Does it work if I have several locations?
Yes, it's built for chains: each site handles its own members, its own till, its own check-ins and its own classes, and management gets the consolidated view of all of them.
How do I collect membership dues?
Cash, transfer, debit, credit, MercadoPago and Stripe (cards from any country). The system works out due dates, applies late fees or early-payment discounts and keeps the history of every charge so you can audit it later.
Do members get an app?
Yes, and it's included. It's a web portal that installs on the phone like an app, with your brand: access QR, class booking, workouts, payments and progress. There's a native iPhone app too.
Can I bring over the data I already have?
Yes. If your member list lives in Excel or in another system, we import it so you don't type a single record by hand.
How long until we're up and running?
The account takes 3 minutes to create. Loading plans, members and branding usually takes an afternoon; from there you're already taking payments and check-ins.
Your sports institution running in 3 minutes
Nothing to install. Try it with your own members and decide afterwards.